Terms and Conditions

1. A provisional booking is held for 7 days and will be released if not confirmed.
Full payment is expected on confirmation and is non-refundable.
2. In the unfortunate event that you have to cancel or postpone your confirmed
booking it may be possible to negotiate a date to make up the session.
3. The trustees reserve the right to review bookings made by individuals or groups
with political and/or religious affiliations.
4. The room/booking shall not be used for purposes other than those for which
have been agreed.
5. The hirer agrees to leave the facilities on time as staying late can cause great
inconvenience. You will be charged for the additional hours over and above
your booking.
6. The hirer agrees to leave the areas in the same condition of cleanliness and
tidiness that they were in prior to use. If additional cleaning or re-organisation
is required, a charge of £25 will be made to the hirer.
7. No nails or fastening of any kind shall be driven or put into / onto any wall, floor
or partition, pillar or other fitting or furniture, nor shall any other injury or
damage be done to the interior or exterior of the building.
8. White tack ONLY may be used to secure items to the walls on a temporary
basis, provided that it does not leave a mark.
9. The hirer will not provide food or drink without the prior approval of The King
Edward VI College Site Foundation.
10. As the hirer, you agree to observe the health and safety regulations regarding
the use of the facilities and are required to familiarise yourself with the fire
precautions in force on the premises. Fire and other exits must be kept clear at
all times and fire doors kept closed.
11. It is the hirer’s responsibility to ensure they have the relevant insurance, risk
assessments and safeguarding procedures in place for their membership and
members of the public. The hirer shall be liable for all loss, damage or injury to
people or to the fixtures or fittings or furniture and other things therein
belonging to the Mansion and the amount of such loss, damage or injury shall
be assessed by The King Edward VI College Site Foundation. The value of such
loss, damage or injury shall include contingency to let the accommodation
during the time necessary to make good such loss, damage or injury.
12. Copies of insurance policies and risk assessments will be provided by the hirer
as part of confirming this booking.
13. The hirer agrees to report any loss or damage of the Mansion property by the
hirer, their agents or guests. The costs of making good any such loss or damage
will be charged to the hirer.
14. The Mansion shall not be responsible for any property of the hirer which is
damaged, destroyed, or lost through fire, accident, theft, or through any other
cause whatsoever. It is the responsibility of the hirer to acquire adequate
insurance to cover this.
15. Please note that bookings confirmed more than 2 months in advance may be
subject to a price increase.
16. The Mansion reserves the right to amend the contract without obligation by
reason of strike, lockout, fire, restrictions of deliveries or any other special
circumstances beyond the control of the Mansion
17. Keys and key safe codes are for the exclusive use of the lead hirer only for the
duration of the booking. By signing this document you, the hirer, accept full
responsibility for the use and protection of key(s) and key safe access codes.
The King Edward VI College Site Foundation reserves the right to charge hirers
an additional fee for the replacement of any lost or damaged keys/key safes.